Getting someone ready to join your team is exciting! A crucial part of onboarding is knowing when a new hire will actually show up. This essay will guide you on “Asking An ETA On Persons Arrival Email,” which is simply asking someone when they expect to arrive. We’ll cover why it’s important, and we’ll go through different email examples you can use in various situations.
Why Asking An ETA Matters
Knowing the arrival time of a new employee is super important for a smooth start. It helps everyone prepare. It allows you to:
* Plan their first day: Make sure their workspace is ready, have their computer set up, and schedule any initial meetings.
* Notify relevant departments: Let IT know to expect their arrival for equipment setup, and inform security about access badges.
* Coordinate with the team: Let the team know when their new colleague will be there so they can give a warm welcome.
Knowing an ETA helps minimize confusion and ensures a positive first impression for the new hire.
Consider these points:
- First Day Readiness
- Team Coordination
- New Hire Experience
Often, arrival times can be a little unpredictable. It is not a problem. Being able to plan for them allows you to make the best of the time.
Email Example: Initial Inquiry Before Start Date
Subject: Checking In – Your First Day at [Company Name]!
Hi [Candidate Name],
We’re all really excited to welcome you to the [Company Name] team on [Start Date]!
To help us get everything ready for your arrival, could you please let us know your expected arrival time on your first day? This will help us make sure your workspace and everything else is all set up for you.
Also, if your arrival time has changed, please let us know.
Thanks so much, and we look forward to seeing you soon!
Best regards,
[Your Name]
[Your Title]
[Company Name]
Email Example: Following Up After No Response
Subject: Checking In – Your First Day at [Company Name]!
Hi [Candidate Name],
Just wanted to check in again regarding your arrival time on [Start Date]. We haven’t received your ETA yet, and we want to ensure your first day goes smoothly.
Could you please reply to this email with your expected arrival time?
Thanks again!
Best,
[Your Name]
[Your Title]
[Company Name]
Email Example: Last-Minute Confirmation
Subject: Reminder: Your First Day at [Company Name] Tomorrow!
Hi [Candidate Name],
This is a friendly reminder that your first day at [Company Name] is tomorrow, [Start Date]! Could you confirm your arrival time? We want to make sure everything is ready for you.
If your schedule has changed at all, please let us know so we can adjust accordingly.
We’re looking forward to seeing you!
Best regards,
[Your Name]
[Your Title]
[Company Name]
Email Example: When Travel is Involved
Subject: Arrival Information – [Your Name] – [Start Date]
Hi [Candidate Name],
We’re looking forward to your arrival at [Company Name] on [Start Date]. Since you are traveling, could you provide some details? Specifically:
- Your expected arrival time at the [Location – e.g., office, hotel].
- Your method of transport (e.g., flight, car).
This information will help us to accommodate your arrival. If you have a flight or other travel delay, please notify us so we can adjust the plan accordingly.
Looking forward to having you here!
Best,
[Your Name]
[Your Title]
[Company Name]
Email Example: For Remote Employees
Subject: Welcome to the Team! – First Day Details
Hi [Candidate Name],
We’re excited to have you join us at [Company Name], even though you’re working remotely!
On your first day, [Start Date], what time do you anticipate you’ll be available to start working? This will help us to schedule the initial onboarding and team introductions.
Also, could you confirm you will have access to your equipment (computer, internet)?
Looking forward to having you on the team!
Best,
[Your Name]
[Your Title]
[Company Name]
Email Example: Including Logistics Information
Subject: Your First Day Information – [Your Name]
Hi [Candidate Name],
To help you get ready for your first day on [Start Date] at [Company Name], we want to share these details:
- Please let us know your expected arrival time.
- The office address is [Company Address].
- You can park in [Parking Information].
- If you have any issues, please call [Phone Number].
We hope you have a smooth journey and cannot wait to meet you!
Best Regards,
[Your Name]
[Your Title]
[Company Name]
Knowing the new hire’s ETA isn’t just about logistics. It also contributes to a positive employee experience. By being organized and prepared, you show that you value their time and are excited to have them on board. Using these examples will help you set new hires up for success right from the start.