As an HR professional, one of the common tasks I handle involves offer letters. Sometimes, after a job offer is initially presented, a candidate might need a change. This is where a Request For Revised Offer Letter Sample becomes important. This article will guide you on when and how to ask for a revised offer letter, providing practical examples.
Why You Might Need a Revised Offer Letter
Sometimes, the initial offer letter doesn’t perfectly match the final agreement. This could be because of a few reasons. It’s important to be proactive and clear about what you need to ensure a smooth start at your new job.
Here are some of the common reasons a candidate might need a revised offer:
- Incorrect Salary: The offered salary might be different from what was discussed during negotiations.
- Missing Benefits: The offer might not include all the benefits you were promised, like health insurance, retirement plans, or paid time off.
- Job Title or Responsibilities: The job title or a detailed list of your responsibilities mentioned in the offer might not be correct.
- Start Date: The start date might be incorrect or need adjustment.
A well-written request ensures you are fairly represented and sets a positive tone for your employment. Negotiating an offer is a standard part of the hiring process, and requesting revisions shows you’re engaged and attentive to detail. Remember, it’s better to clarify everything before you accept the offer to avoid any surprises later on. Here’s a quick table summarizing some key areas to review in your offer letter.
| Area to Review | Possible Issues |
|---|---|
| Salary | Incorrect amount, missing bonus details |
| Benefits | Missing health insurance, unclear PTO |
| Job Title/Responsibilities | Incorrect title, unclear job duties |
Now, let’s dive into examples of how you can request a revised offer letter in various situations.
Requesting a Revised Offer Letter for Salary Discrepancy
Subject: Offer Letter – [Your Name] – Request for Revision
Dear [Hiring Manager Name],
Thank you so much for offering me the position of [Job Title] at [Company Name]. I am very excited about this opportunity.
I am writing to respectfully request a revision to the salary mentioned in the offer letter. During our final salary negotiation, we agreed on an annual salary of $[Agreed Salary]. The current offer letter indicates a salary of $[Offer Letter Salary].
Could you please update the offer letter to reflect the agreed-upon salary? I am eager to accept the offer once this is adjusted.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Requesting a Revised Offer Letter for Missing Benefits
Subject: Offer Letter – [Your Name] – Benefits Clarification
Dear [Hiring Manager Name],
Thank you so much for the offer for the [Job Title] position at [Company Name]. I’m thrilled about the chance to join your team.
I’m writing to clarify a few details regarding the benefits package. During our discussions, we covered [Mention Benefit, e.g., “the company’s health insurance plan” or “4 weeks of paid time off per year”]. While the offer letter mentions [Benefit mentioned in the letter], I’m hoping to confirm the inclusion of [Benefit you are asking about].
Could you please clarify the details about this benefit and, if confirmed, include it in a revised offer letter? I am looking forward to accepting the offer and joining the team.
Thank you again for your time and attention to this matter.
Sincerely,
[Your Name]
Requesting a Revised Offer Letter for Incorrect Job Title
Subject: Offer Letter – [Your Name] – Job Title Correction
Dear [Hiring Manager Name],
Thank you again for offering me the position of [Job Title] at [Company Name]. I truly appreciate it.
I noticed that the job title in the offer letter is listed as [Incorrect Job Title]. During our discussions and interviews, we had agreed that the position would be [Correct Job Title].
Could you kindly update the offer letter to reflect the correct job title, [Correct Job Title]? Once the correction is made, I’ll be happy to accept the offer.
Thank you for your prompt attention to this.
Sincerely,
[Your Name]
Requesting a Revised Offer Letter for Start Date Adjustment
Subject: Offer Letter – [Your Name] – Start Date Adjustment
Dear [Hiring Manager Name],
Thank you for offering me the [Job Title] position at [Company Name]. I am very excited about the prospect of joining the team.
I am writing to request a small adjustment to the proposed start date. The offer letter indicates a start date of [Original Start Date]. Due to [Briefly explain the reason, e.g., “a prior commitment” or “a prior commitment,” or “needing to give my current employer two weeks’ notice”], I would need to start on [Proposed New Start Date].
Would it be possible to adjust the start date in the offer letter to [Proposed New Start Date]? I am ready to accept the offer once this change is made.
Thank you so much for your understanding and flexibility.
Sincerely,
[Your Name]
Requesting a Revised Offer Letter for Clarification of Responsibilities
Subject: Offer Letter – [Your Name] – Job Responsibilities Clarification
Dear [Hiring Manager Name],
Thank you for offering me the [Job Title] position at [Company Name]. I appreciate the offer!
I would like to clarify the scope of responsibilities outlined in the offer letter. While the offer letter provides a general overview, I was hoping we could go into a little more detail. Are you open to including a more detailed list of the specific tasks and projects I will be working on in my offer letter?
If so, a revised offer letter with a detailed breakdown would be very helpful for me to understand the role better. I’m looking forward to hearing back from you soon.
Thank you again for your time.
Sincerely,
[Your Name]
Requesting a Revised Offer Letter – Combination of Issues
Subject: Offer Letter – [Your Name] – Request for Revision
Dear [Hiring Manager Name],
Thank you very much for offering me the position of [Job Title] at [Company Name]! I am excited about this opportunity.
I am writing to respectfully request a few revisions to the offer letter. Firstly, the salary is listed at $[Offer Letter Salary], whereas we agreed on $[Agreed Salary]. Secondly, I’d like to confirm the inclusion of the [Specific Benefit, e.g., “company’s 401k matching program”]. Finally, could we clarify the responsibilities? I would appreciate a slightly more detailed list of my primary duties.
Could you please update the offer letter to reflect these details? I am eager to accept the offer once these matters are addressed.
Thank you for your time and consideration. I look forward to your response.
Sincerely,
[Your Name]
In conclusion, requesting a **Request For Revised Offer Letter Sample** is a natural part of the hiring process. By being clear, respectful, and specific in your request, you can ensure that your offer letter accurately reflects the agreed-upon terms and sets you up for a positive employment experience. Remember to always keep a copy of your communications for your records and don’t hesitate to ask for clarification when needed. Good luck with your job search!