Understanding and Utilizing a Sample Of Resolution Letter

Subject: Resolution Regarding [Brief Description of Conflict]

Dear [Name of Involved Employee],

This email confirms the resolution agreed upon on [Date] regarding the conflict between [Employee A] and [Employee B].

The issue involved [Briefly describe the conflict]. Following a meeting held on [Date] with [Mediator/Manager’s Name], the following was agreed upon:

[Specific Action 1: e.g., Employee A will apologize by email to Employee B by [Date].]

[Specific Action 2: e.g., Employee B will respond acknowledging the apology by [Date].]

[Specific Action 3: e.g., Both employees will attend a workshop on effective communication on [Date].]

The resolution will be considered effective immediately. Both parties are expected to adhere to these terms.

Please confirm your understanding and agreement by replying to this email.

Sincerely,

[Your Name/Manager’s Name]
[Your Title]

Subject: Resolution Regarding Complaint – Order #[Order Number]

Dear [Customer Name],

Thank you for bringing the issue with your recent order (#[Order Number]) to our attention. We sincerely apologize for the inconvenience you experienced.

We have investigated the problem and have reached the following resolution:

[Option 1: e.g., A full refund of [Amount] will be processed to your original payment method within 5-7 business days.]

[Option 2: e.g., We will ship a replacement product to you, free of charge, within [Number] business days. The tracking number is [Tracking Number].]

[Option 3: e.g., You will receive a [Discount Percentage]% discount on your next purchase, with code [Discount Code].]

We value your business and hope you will give us another opportunity to serve you.

If you have any further questions, please do not hesitate to contact us.

Sincerely,

[Your Name/Company Name]

[Your Company Letterhead]

[Date]

[Employee Name]
[Employee Address]

Subject: Resolution Regarding Grievance Filed on [Date]

Dear [Employee Name],

This letter is to confirm the resolution to your grievance filed on [Date] regarding [Brief description of the grievance]. After careful consideration and investigation, the following resolution has been agreed upon:

[Specific Action 1: e.g., Your performance review will be revisited by [Date], and any necessary adjustments will be made.]

[Specific Action 2: e.g., You will receive additional training on [Topic] within [Timeframe].]

[Specific Action 3: e.g., The reporting structure will be adjusted, and you will now report to [New Supervisor’s Name].]

This resolution is effective immediately. We expect that both you and the company will abide by the terms outlined above.

Please sign and return a copy of this letter to acknowledge your understanding and acceptance of these terms.

Sincerely,

[Your Name/HR Manager’s Name]
[Your Title]

———————————–

Acknowledged and Agreed:

____________________________
[Employee Signature]

____________________________
[Date]

Subject: Resolution Regarding Contract [Contract Number]

Dear [Name of Other Party],

This email addresses the dispute concerning contract [Contract Number] dated [Date of Contract].

The primary issue revolves around [Briefly state the area of dispute]. After discussion, we have agreed to the following:

[Specific Action 1: e.g., Extend the contract completion date to [New Date].]

[Specific Action 2: e.g., [Your Company/Other Party] will be responsible for [specific task/responsibility].]

[Specific Action 3: e.g., Payment terms will be adjusted as follows: [New Payment Terms].]

This resolution is effective immediately. We both commit to fulfilling the new terms of this agreement. We will update the contract document with these terms and provide you with a copy for your records.

Please confirm your agreement by replying to this email.

Sincerely,

[Your Name/Your Company Name]

Subject: Resolution to Invoice [Invoice Number] – Billing Inquiry

Dear [Name of Customer/Client],

Thank you for bringing the matter of invoice [Invoice Number] to our attention. We apologize for any confusion regarding the charges.

After reviewing your inquiry, we have determined that [brief explanation of the problem, e.g., the wrong rate was applied, or a charge was duplicated].

We have resolved the issue as follows:

[Action: e.g., a credit of [Amount] will be applied to your account. You’ll see this reflected on your next invoice, or a revised invoice will be sent to you.]

We have corrected the billing and we appreciate your understanding.

Sincerely,

[Your Name/Company Name]
[Your Department]

[Landlord’s Letterhead/Your Letterhead]

[Date]

[Tenant’s Name]
[Tenant’s Address]

Subject: Resolution Regarding [Brief description of Dispute] – [Address of Property]

Dear [Tenant’s Name],

This letter outlines the resolution regarding the dispute concerning [Brief summary of the dispute].

After discussion and consideration, the following agreement has been reached:

[Specific Action 1: e.g., Repairs for the [Specific Item/Area] will be completed by [Date] by [Contractor’s Name/Landlord’s Maintenance Team].]

[Specific Action 2: e.g., Rent for the month of [Month] will be reduced by [Amount] to cover [Specific reason].]

[Specific Action 3: e.g., The tenant will refrain from [Prohibited action] and the landlord will maintain [Obligation].]

This resolution is effective immediately. Both parties are expected to uphold these terms for the duration of the lease.

Please sign and return a copy of this letter to confirm your understanding and agreement.

Sincerely,

[Your Name/Landlord’s Name/Property Manager]
[Your Title]

———————————–

Acknowledged and Agreed:

____________________________
[Tenant Signature]

____________________________
[Date]

Subject: Resolution Regarding Breach of Contract – [Contract Name/Number]

Dear [Name of Breaching Party],

This email addresses the breach of contract concerning [briefly describe the contract and what part was breached].

We have discussed the breach of contract and have reached an agreement.

The resolution includes:

[Specific Action 1: e.g., The breaching party will provide the services as specified in the contract by [date].]

[Specific Action 2: e.g., The breaching party will pay a penalty of [amount] to [other party] by [date].]

[Specific Action 3: e.g., the contract will be modified with the following addendum [briefly describe the addendum].]

This agreement serves to resolve the breach. Both parties are committed to working together to fulfill this agreement.

Please confirm your understanding and acceptance by replying to this email.

Sincerely,

[Your Name/Your Company Name]