Knowing how to communicate effectively is super important, especially in the world of work. One key skill is knowing how to handle and send out quotations. Sometimes, after sending a quote, you might need to make changes. This is where knowing about **Sending Revised Quotation Email Sample** becomes essential. This article will guide you through the process, showing you how to create professional and clear emails to keep your clients happy and your business running smoothly.
Why Sending Revised Quotations Matters
When you need to change a quotation, it’s really important to do it right. This isn’t just about changing some numbers; it’s about showing your customer that you are professional and take their needs seriously. A well-crafted revised quotation email shows you’re organized, pays attention to detail, and cares about being accurate. This can make the difference between closing a deal and losing a customer.
Here’s why it matters:
- Accuracy: Revised quotes ensure everyone is on the same page, preventing misunderstandings.
- Professionalism: It shows you are attentive and ready to fix mistakes.
- Trust: Consistent, clear communication builds trust with your clients.
If the original quote had mistakes, then sending a revised quote is more important to keep the relationship with clients. A mistake can damage the image of your company.
Email or Letter Examples: Sending Revised Quotation Email Sample
Revised Quote Due to Pricing Error
Subject: Revised Quotation – [Your Company Name] – [Project Name/Service]
Dear [Client Name],
Thank you for your interest in our services and for requesting a quote. We’ve reviewed the original quotation (Quote # [Quote Number]) and noticed a small error in the pricing for [specific item/service].
Please find the revised quotation attached, which includes the updated pricing. The error has been corrected, and the total cost now reflects [New Total Cost].
We apologize for any inconvenience this may have caused. We are committed to providing accurate and transparent quotes.
Please do not hesitate to contact us if you have any questions. We look forward to the opportunity to work with you.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Contact Information]
Revised Quote Due to Changed Scope of Work
Subject: Revised Quotation – [Your Company Name] – [Project Name/Service]
Dear [Client Name],
Following our discussion on [Date] about [Project Name/Service], we’ve updated the original quotation (Quote # [Quote Number]) to reflect the changes we discussed. Specifically, we’ve included [New item/service added] and adjusted the pricing to account for it.
The revised quotation is attached and outlines the new scope of work, including a breakdown of costs and timelines. The total cost for the updated project is now [New Total Cost].
We believe these changes will better meet your needs, and we are excited to move forward with this project.
Please review the revised quotation and let us know if you have any questions or require further clarification.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Contact Information]
Revised Quote Due to Changes in Material Costs
Subject: Revised Quotation – [Your Company Name] – [Project Name/Service]
Dear [Client Name],
We are writing to inform you of a revised quotation (Quote # [Quote Number]) due to a change in the cost of materials. Since the original quote was issued, the price of [Specific material] has increased. This has impacted the total cost of your project.
Please find attached the revised quotation, which reflects these changes. We have done our best to minimize the impact of these price increases.
We understand that these changes can be frustrating, and we apologize for any inconvenience this may cause. We are committed to providing you with the best possible value.
If you have any questions about the updated pricing, please do not hesitate to contact us.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Contact Information]
Revised Quote After Client Request for Modifications
Subject: Revised Quotation – [Your Company Name] – [Project Name/Service]
Dear [Client Name],
Thank you for your feedback on the initial quotation (Quote # [Quote Number]). We have carefully considered your request to [Specific modifications requested by client].
Please find the revised quotation attached, which incorporates these changes. The new total cost is [New Total Cost], and it includes [Details of Changes and Their Impact on Pricing].
We are confident that the revised plan meets your needs. We are eager to help you move forward with this project.
Please let us know if you have any questions.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Contact Information]
Revised Quote Due to Updated Labor Costs
Subject: Revised Quotation – [Your Company Name] – [Project Name/Service]
Dear [Client Name],
Following a recent review of our labor costs, we need to update your original quotation (Quote # [Quote Number]). The adjustments reflect current market rates for the skilled services required for your project.
The attached revised quotation details the updated labor costs. The total project cost is now [New Total Cost]. We have made every effort to keep these increases to a minimum.
We appreciate your understanding in this matter and remain dedicated to delivering a high-quality service.
Please review the revised quote, and let us know if you need any clarification.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Contact Information]
Revised Quote with an Expiration Date
Subject: Revised Quotation – [Your Company Name] – [Project Name/Service]
Dear [Client Name],
Please find attached a revised quotation (Quote # [Quote Number]) for your project. This quote includes updated details about [Reason for Revision].
The revised pricing is valid until [Date]. We encourage you to review this quote promptly. This ensures we can meet your desired timeline.
If you have questions, please feel free to ask. We hope you will choose our services. We look forward to the opportunity to partner with you.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Contact Information]
Make sure to attach your revised quotation to the email.
Remember to review:
- The original quotation.
- The reason for the change.
- The new quotation.
Key components to your letter:
- Subject line.
- Greeting.
- Explanation of the changes.
- A clear summary of new price.
- An apology if needed.
- A call to action (ask if they have any questions or give them your contact).
You can use a table to show your client the changes and the impact of the change to the price:
| Item | Original Price | Revised Price | Difference |
|---|---|---|---|
| Service A | $100 | $120 | +$20 |
| Service B | $50 | $50 | $0 |
| Total | $150 | $170 | +$20 |
By following these steps and using the examples above, you’ll be well-prepared to handle any situation that requires you to send a revised quotation, keeping your clients happy and your business image professional.